Clean your purchase data before your Sage Intacct migration
Sage's support windows for both Sage 200 and Sage X3 are version-based rather than a single fixed date, so the trigger for most companies is choosing to consolidate reporting on Intacct rather than a forced deadline.
Where the data breaks
- Nominal codes and stock items were set up differently per company, so the same spend sits under different codes depending on which entity entered it.
- Analysis codes are used inconsistently, so what one team calls a category, another team calls something else.
- History is often left behind in the move, because nobody decided in advance what needed to stay reportable.
What it costs to leave it
Bad data doesn't stay behind when you migrate. It gets carried into the new system, where it causes extra test runs, a delayed go-live, and spend reports nobody trusts once the dust settles.
Where this fits in your migration
Plan and choose a partner
The business case is agreed and an implementation partner is chosen.
Assess the data
What exists, what to move, and what state it is in. Pearstop starts here, by checking and classifying your purchase and supplier data.
Design the new system
Processes, fields and how old data maps to new. Pearstop maps the cleaned data to the new system's fields.
Test the move
Before go-live, your partner tests the move by loading the data into a trial version of the new system, often several times. We hand over the cleaned data in the format the new system imports, so those tests don't fail on bad records.
Go live
The new system goes live for your teams.
Run
New invoices stay classified, so reporting doesn't slip back.
A mid-sized migration often takes six to twelve months; larger SAP and Oracle programmes often run a year or more. Data problems usually show up during the test runs, when there is least time to fix them.
Your teams, who own the data.
Keeps systems, access and integrations running through the move.
Sets up the new system.
Cleans and classifies the data.
The data that matters in a Sage Intacct migration
- Suppliers and stock items, which diverge most between companies that grew up on separate Sage 200 or X3 instances.
- Nominal and analysis codes, which need mapping to Intacct's dimensions rather than carried forward as-is.
What good data looks like
- One record per supplier, with no duplicates across entities.
- Every spend line labelled to one standard (UNSPSC or your own).
- Item and material descriptions written the same way.
- Units of measure consistent.
- Inactive suppliers and items flagged, not migrated.
- Every field mapped to the new system and documented.
- Codes mapped consistently to dimensions.
- Suppliers de-duplicated across companies.
How Pearstop handles it
The data doesn't need to be clean first. AI classification handles the clear cases, and a person reviews anything uncertain. UNSPSC labels are mapped to Sage Intacct's fields, in the format your migration needs. New invoices stay classified after go-live, so reporting doesn't slip back into the same mess.
Work with your partner
Most migrations run through an implementation partner. We work alongside them, or directly with you. Your partner sets up the new system; we give them clean, classified data in the format their import tools need. Nobody's scope changes, and your partner's team can spend their time on the new system instead of fixing records.
Why start early
Bring us in when you assess the data, not after the first test run fails. You find duplicates, free-text lines and missing categories while there is still time to fix them, nothing has to be cleaned twice, and the test runs go faster because the data goes in cleanly. Some problems only show up once you look closely at how the data behaves, which is why it pays to work with someone who handles this data every day.
Frequently asked questions
How do we map Sage nominal codes to Sage Intacct dimensions?
Start by listing every nominal and analysis code in use across every company, group the ones that mean the same thing despite being labelled differently, then map each group to one Intacct dimension.
What should we clean before moving to Sage Intacct?
Supplier and stock item records across every company first, since these are what determine whether spend reporting in Intacct is comparable across the group from day one.
Related reading
Send us 200 lines
We'll classify a sample of your purchase data and send it back so you can see what good data looks like before you commit to cleaning the rest.
