How many freelancers did we use this year, for what kind of work, and how many hours?
Pearstop answers it from the invoices and purchase data the company already has.
Sound familiar?
The auditor's request
The physical work split
The purchase order that says hours
Why it's hard today
The answer sits at invoice line level. A supplier name does not say whether it is a freelancer, an agency or a bureau, and one supplier often delivers several kinds of work. The purchase order records hours. It does not record who did the work or what the work was.
What changes with Pearstop
- See every freelancer invoice line, with the hours and the type of work.
- Split physical and non-physical work.
- Hand over the answer when the auditor, the tax authority or HR asks, without a day of manual searching.
What this looks like in client data
Clients know they use many freelancers. The mapping shows who works on what.
Frequently asked questions
How do you prepare freelancer data for a tax authority inspection?
Start from the invoices, because the hours, the names and the type of work sit there. Pearstop reads every freelancer invoice line, identifies who is a freelancer and who is an agency, and gives the inspector a list with the lines behind it. Inspectors such as HMRC want numbers they can trace.
What do auditors ask about self-employed contractors?
Auditors ask how many self-employed contractors worked for the company, for how many hours and on what kind of work. They also ask whether the work was physical or non-physical. Pearstop answers all three from the invoice lines.
How do you find out how many freelancers a company used?
Count them from the invoices. The purchase order carries hours, and the invoice carries the name and the work. Pearstop reads every invoice line, matches each supplier spelling to one supplier and marks which suppliers are freelancers.
How do you split freelancer spend by type of work?
Classify each invoice line by the work it describes, then group the lines. Pearstop classifies every line down to the individual item, so physical work on site separates cleanly from advice and other non-physical work.
Can freelancer hours be taken from invoices?
Yes. The hours appear on the invoice line next to the rate and the name. Pearstop extracts them line by line and totals them per freelancer and per type of work.
Send us a sample of your freelancer invoices
A sample is enough. We send back every line identified, with hours and type of work.
